Office Manager (w/m/d)

Festanstellung, Vollzeit · Berlin

Hello there, people at Telus Health are happy to greet you

TELUS Health Engage is empowering every person to live their healthiest life. Guided by our vision to create a healthier future, we are leveraging the power of our cutting-edge technology and focusing on the uniqueness of each individual to create the future of health. As a leading global health and well-being provider – encompassing physical, mental and financial health – TELUS Health Engage is improving health outcomes for consumers, patients, healthcare professionals, employers and employees.

TELUS Health Engage supports the total health and well-being of over 35 million lives worldwide with our clinical expertise, global presence and digital well-being platform offered through our Integrated Health Solutions. We empower healthier, happier, and more productive employees by combining our award-winning Employee Assistance Program with proactive wellness solutions in a digital ecosystem that helps them prevent and manage issues in family, health, life, money, and work.

We're looking for an Office Manager (w/m/d) to join our team in Berlin.

This is an on-site position.

Your mission:

Our Berlin office is growing and we now operate two floors in the same building. To keep the workplace welcoming, functional and clean even when things get busy, we are looking for a full-time Office Manager to help shape the next chapter of our office.

This role is about commitment and team work: someone who brings structure, keeps an overview and works closely with a second Office Manager to create a workplace where people genuinely enjoy coming to work.

Some days are calm and operational, others involve solving the unexpected. Either way, you are the kind of person who quietly makes things work.

How you will spend your time:

Coordinate with our facility partners and vendors (facility managers, caterers etc.)
Keep the office running smoothly and ensure shared spaces are clean and in great shape
Manage mail and packages (including short trips to the DHL Paket Shop)
Organise internal events such as Leadership Meetings, Summer and Winter parties, and sports events
Handle office procurement (snacks, drinks, onboarding pastries, supplies)
Manage access cards and onboarding logistics
Support travel arrangements
Respond calmly to office emergencies
Drive and ensure work safety and workplace compliance
Collaborate with other teams on projects such as office expansions or branding

What you should bring to the table:

We care more about mindset than perfect credentials. You’ll likely thrive here if you:

Have experience in office management, hospitality or workplace operations
Enjoy creating environments where people feel welcome
Bring structure and reliability without becoming rigid
Stay calm and solution-focused when things go wrong
Communicate clearly and kindly with very different stakeholders, in German and English
Enjoy working closely with a teammate rather than owning territory

Why this role is special:

You won’t be running the office alone. You’ll work closely with a second Office Manager and together you’ll shape how our workplace evolves as we grow. Great Office Managers often share one trait: they notice the details that others overlook. If that sounds like you, we’d love to hear from you.

Interview process

First interview with a Senior TA Partner
Second interview with our Head of People & a member of the People team
Third onsite interview to meet the other members of the People Team

What we offer:

A sneak peek into your benefits:

Additional health insurance coverage for 900 EUR per year
30 days of remote work allowance
Up to 33 days annual vacation allowance (28 base days, + yearly tenure bonus up to 3 days, + 2 days for using our app!)
Subsidy for your UrbanSportsClub membership
70 EUR monthly cashback to cover daily expenses
500 EUR yearly personal learning and development budget
Self-development days allowance (workshops, conferences, training sessions etc.)
Team events and company events
Referral bonus for employees
Corporate benefits
Employee Assistance Programme (EAP) for mental well-being

Please note: our offices close over the Christmas and New Year period for approximately two weeks. We gift the 24th and 31st December as extra vacation days and any additional non-public holiday days during this time will be taken from your annual leave.

What we stand for:

Customer First: We create meaningful, human connections to improve outcomes for our customers and our communities, powered by our world-leading technology, collective ingenuity and culture of caring.
Embrace Change: We challenge the status quo, experimenting and taking calculated risks to differentiate ourselves from our peers and deliver consistently leading results.
Grow Together: We welcome everyone to bring their whole self to work, appreciating our uniqueness and always standing together as one team.

We're happy to consider candidates who already have the right to work in Germany or can secure it independently (for example, through a Blue Card, Opportunity Card, Dependent Visa or so on). However, kindly note that we’re currently unable to provide additional visa sponsorship or relocation assistance.

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About us

As a global-leading health and well-being provider – encompassing physical, mental and financial health – TELUS Health is improving health outcomes for consumers, patients, healthcare professionals, employers and employees.

We provide comprehensive EAP services, offering emotional and practical support to client companies and their employees. Our counsellors deliver face to face short-term counselling services to our clients.

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